Before the event, a wedding DJ should ask clients about venue and load-in, the day's timeline and key moments, must-play and do-not-play songs, announcements and name pronunciations, and vendor contacts. Many DJs send this as a wedding DJ questionnaire soon after booking, then confirm the details on a final call a few weeks out.
What should a wedding DJ questionnaire cover?
A wedding DJ questionnaire is a set of questions a DJ sends the couple after booking, so the timeline, music preferences, announcements, and vendor contacts are in one place before the wedding. The questions fall into four phases: at booking, during planning, the week of, and on the day.
At booking
What is the date, and where are the ceremony and reception?
What are the start and end times for each part of the day?
About how many guests are you expecting?
Who is the best contact for each of you, and who is the point person on the day?
What overall feel do you want for the night?
During planning
What are the key moments, and in what order?
Which songs are must-play, and which are do-not-play?
How should guest requests and explicit lyrics be handled?
Whose names will be announced, and how is each one pronounced?
Are there cultural or family traditions the music should support?
The week of
Is the timeline final, and has the planner shared their copy?
What is the load-in time, parking, and power setup at the venue?
Who are the planner, venue coordinator, photographer, and videographer, and what are their day-of numbers?
Has anything changed on the song lists or announcements?
On the day
Who gives the go for each key moment?
Who is speaking during toasts, and in what order?
What is the confirmed end time for music?
What booking and contact details should you confirm first?
Confirm the date, venues, start and end times, guest count, and the best contact for each partner and the day-of point person. Everything else in the plan depends on these facts.
Couples often hand the day over to a planner or a friend, so get that person's name and number early.
What venue, power, and load-in questions save setup headaches?
Ask about load-in time and access, parking, power near the setup, whether the event is indoors or outdoors with a weather backup, and any venue sound limits or end time. Each answer changes when you arrive and what you bring.
Stairs or a long walk from parking mean an earlier arrival. A venue curfew decides when the last song plays. Ask the couple for the venue coordinator's contact and confirm the rules directly.
What timeline and key moments do you need from the couple?
You need the key moments in order, such as the grand entrance, first dance, parent dances, toasts, cake cutting, and last dance, and who gives the cue for each.
If a planner is building the day-of timeline, ask for their copy instead of recreating it. When the DJ, photographer, and caterer cue off the same plan, the moments land on time.
How should you ask about must-play and do-not-play songs?
Ask for a short must-play list, a do-not-play list, and how the couple wants guest requests and explicit lyrics handled. Keep these separate from the songs chosen for key moments.
A handful of must-play songs gives direction while leaving the rest of the night to you. The do-not-play list settles the awkward calls in advance.
What announcements and name pronunciations should you collect?
Collect every name you will say on the mic, with phonetic spellings, plus the order of introductions and toasts. That covers the couple, the wedding party, parents, and anyone giving a toast.
Ask what the couple wants announced and what to skip. Some want a full wedding party introduction; others prefer a quiet entrance.
Which vendor contacts should a DJ ask for?
A DJ should ask for the planner or coordinator, venue coordinator, photographer, videographer, and any other entertainment, with a mobile number for each on the day. These are the people you cue with.
The photographer needs to know when the first dance starts, and the venue coordinator holds the end time.
When should a DJ send the questionnaire and hold the final details call?
Many DJs send it soon after signing and hold a final details call about two to three weeks before the wedding. This is common practice, not a rule, so adjust it for short engagements.
Sending early gives couples time to think about songs and moments. The final call catches what changed, and it is the right time for the week-of questions: the final timeline, load-in, and vendor numbers.
How can clients fill out the questionnaire without email back-and-forth?
Send one link where the couple can save answers and come back later, ideally in the same place they signed and paid.
In TalleFlow, you can build the questionnaire in the form builder and send it through the client portal, where couples also sign and pay. Answers land on the contact and project, and on Essentials a questionnaire submitted trigger can start a follow-up reminder through workflow automation. TalleFlow is a CRM for DJs and other creatives, built for photo booth businesses and event pros.
FAQ
What is a wedding DJ questionnaire?
A wedding DJ questionnaire is a set of questions a DJ sends the couple after booking. It collects the timeline, key moments, must-play and do-not-play songs, announcements with name pronunciations, and vendor contacts, so the DJ has the details in one place before the wedding.
What questions should a DJ ask the couple at the first meeting?
Keep the first meeting to booking basics: the date, the ceremony and reception venues, start and end times, a rough guest count, and the overall feel the couple wants. Song lists, announcements, and the detailed timeline can wait for the questionnaire after booking.
How far before the wedding should a DJ send the questionnaire?
Many DJs send the questionnaire soon after the couple books, so there is time to fill it in gradually. A common approach is to ask for final answers a few weeks out and hold a final details call about two to three weeks before the wedding.
Should a DJ ask for a do-not-play list?
Yes. A do-not-play list settles awkward calls before the night starts. Ask about guest requests and explicit lyrics in the same section so late-night decisions are already made.
How do I help couples pronounce names correctly for announcements?
Ask for phonetic spellings of every name you will announce, including the wedding party and anyone giving a toast. Then say each name out loud on the final details call so the couple can correct anything before the day.
Can clients answer the questionnaire in the same place they signed and paid?
In TalleFlow, yes. Clients finish questionnaires in the client portal beside their contract and invoices, and the answers land on the project so the details stay in one place.